Is your bank retaining email, social media posts, and other electronic business records in compliance with FDIC rules, regulatory guidelines, and the law? Could your bank survive a protracted FDIC audit, regulatory investigation, or costly court sanctions triggered by record mismanagement? The FDIC requires banks to manage and retain email, social media, and other electronic records in compliance with the E-Sign Act. Federal and state laws require banks to preserve, protect, and produce electronic records in compliance with e-discovery guidelines. FFIEC, GLBA, SOX, FINRA, and the SEC require financial institutions to manage and maintain electronic business records, including email and social media posts, in compliance with regulatory rules.
Some banks unknowingly have established unlawful online banking and record retention programs that violate federal and state law, E-Sign, FDIC rules, and industry and government regulations. Many banks find the legally compliant management of electronically stored information (ESI) challenging. Thanks to the pervasive use of mobile devices and social media in the workplace, bankers face growing confusion and pressure to effectively manage the compliant creation, retention, and disposition of FDIC records, e-statements, business record email, and other ESI. Compliance with FDIC rules, E-Sign, the law, and regulatory guidelines is mandatory. Noncompliance could result in protracted litigation, costly fines, and unhappy customers.
In this webinar, we will review FDIC and other regulatory retention rules; E-Sign record requirements; email, social media, and mobile device record risks; and electronic record retention rules, policies, and best practices.
- FDIC requirements for managing and maintaining business records
- E-Sign: What it is and what it requires
- What is an electronic business record? What is transitory, non-record, messaging?
- What constitutes the lawful retention and disposition of email, social media, text messages, ESI?
- What government and industry regulators require when it comes to the preservation, protection, and production of electronic business records
- Why and how to write effective, best practices-based electronic record retention policies
- Supporting your record retention policy with litigation hold rules
- Determining record lifecycles and deletion schedules for your bank
- Typical mismanagement of electronic business records in violation of the FDIC, E-Sign, and the law
- E-discovery: Courts demand prompt production of email, text messages, and other electronic evidence
- Electronic evidence: How to ensure your bank’s email & other electronic records are legally valid
- Educating employees about their individual record-retention roles
- Technology solutions: Best practices call for email archiving to help ensure FDIC and legal compliance
- Real-life disaster stories: Costly consequences of FDIC, E-Sign, legal, and regulatory noncompliance
- Timely information, expert advice, best practices, and compliance tips
Who Should Attend?
This informative session is designed for compliance officers, lawyers, records managers, IT professionals, risk managers, operations managers, and others charged with preserving, protecting, and producing email, social media, and other forms of electronically stored information in compliance with FDIC, the courts, and regulators.
This session is a cost-effective way to help ensure your bank’s electronic records management program complies with FDIC, federal and state law, and industry/government regulatory guidelines. You may train as many individuals as you like for one set price. There will be no travel costs, time lost from work and no one will be required to leave the institution.